WhatsApp AI Agent for Event Registration

What Your Event Registration AI Agent Handles

Everything between "sounds interesting" and a confirmed seat, handled inside WhatsApp.

Registers People Start to Finish

No landing page, no form, no drop-off. The whole sign-up happens in the chat the person was already in.

Collects Exactly What You Need

Name, email, company, designation, session choice, meal preference - you decide the list and mark which answers are compulsory before a seat is held.

Answers What Stalls a Sign-Up

Date, venue, agenda, who's speaking, what it costs, who it's for. Answered in seconds from your own event page, at the moment someone is deciding.

Sells Every Ticket Tier

Early bird, standard, VIP, group of five. The agent explains the difference and registers them on the one they pick.

Takes the Ticket Payment in Chat

A secure payment link inside the conversation, and the seat is confirmed the moment it clears.

Registers in Your Attendee's Language

English, Hindi, Hinglish or anything in between - the agent matches how your attendee writes.

How to Build Your Event Registration AI Agent in Minutes

Here's how a real brand goes from zero to a live Event Registration AI Agent on WhatsApp.

Build Your Agent from Your Website

Click AI Agent, add your website, and AiSensy automatically builds an agent trained on your business.

Website (required)
Business type
Anything special it should know? (optional)
Business context (optional)

Then hit ✨ Create agent.

Add Your Business Profile

Add your website & AiSensy auto-generates your business description. Set your agent's name, greeting, and a few ground rules it must always follow.

Website
Agent/business name
Greeting message (optional)
Store currency
Business type
What the business does
Ground rules

Train the Agent with Your Knowledge

Train the agent on your business - it answers from your information, not generic replies. Every source shows "Ready" once learned.

Details to be filled are:

Crawl a page (website URL)
Upload files (PDF, DOC, TXT, CSV - up to 50MB each)
Paste text (policies, scripts, price lists)

Choose the Images It Can Share

Control the visuals your agent can share in chat - product shots, catalogs, offers. Untick any image it shouldn't send.

Image library (enable/disable per image)
Search images

Create the Registration Skill

Open Add Skills and check the prebuilt list first - if the skill you need isn't there, hit Create custom, name it Registration, and pick Task skill as the type.

What kind of skill is this? (Task skill)
Icon & name: Registration
When should the agent use it?
Instructions
Add skills

Enable It on Your Agent

Your new skill lands in the Skills list. Switch it on, expand it to set your qualifying questions, your cut-off and where a qualified applicant should go, then hit Done.

Skills list
Enable the registration skill
Expand to configure its variables, templates & ads
Skills enabled counter

Add Your Products

Choose which catalog items the agent can recommend - so every suggestion comes from your actual range.

Catalog products (select what the agent may recommend)
Add products by hand (for bundles or items not in your store)
Sync from Shopify
Sync from WooCommerce
Import CSV/XLS

Connect Your Payment Gateway

Connect your payment gateway so the agent closes sales with a secure payment link, right inside the chat.

Payment gateway (Razorpay or PayU)
Out-of-window template (optional)

Link Your Meta Ads (Optional)

Running Click-to-WhatsApp ads?

Map each ad to a custom greeting & context, so the agent knows exactly which ad brought the customer in.

Add ad (map ad → custom greeting & context)
Ad ID
Label
Greeting (first message to user)
Context (extra context for the agent)
Discount honoured at checkout (optional)
Products featured in this ad

Set Your Fallback & Handoff Rules

Decide what happens when the agent can't help. Write the fallback message, switch on Hand off to a human, and add the phrases that should pull a person into the chat.

What you must fill:

Fallback message
Where your agent runs: up to 3 test numbers
Hand off to a human: toggle
Trigger phrases
Handoff message

Connect Tools & APIs

Actions let your agent fetch live information or complete tasks using connected tools and APIs - checking an order status, creating a CRM lead or booking an appointment.

Hit Add custom API action, tell it when to call it, then paste your cURL - the request fills itself in.

Action name
When should the agent call it?
Paste cURL
Request: method + endpoint URL
Headers
Params
Body
Auth
Test call

Click on - Next: variables

Test, Publish & Go Live

Chat with your agent before your customers do - 500 free AI messages to trial it. Happy?

Publish, switch the AI on & you're live.

Test your Agent panel (Train/Live modes)
Publish
AI on/off toggle

How a Registration Happens

A real conversation, step by step - from ad click to confirmed seat, with nobody from your team involved.

The Click

Someone taps your Click-to-WhatsApp ad for the expo. The agent opens on that event by name - no "which event did you mean?"

The Questions

It answers the two things holding them up: which day, and is the session worth it for a procurement head? Then it collects what you need - name, work email, company, designation.

The Ticket

Early bird closes Friday, so the agent says so and shares the price difference against standard. They take early bird.

The Confirmation

Payment link in chat, seat confirmed, ticket and venue map sent. Total time: 4 minutes. Forms filled: zero.

The Event Registration AI Agent Works Even Better With…

One number, one team - agents for before, during & after the event.

Lead Qualification AI Agent

Not every registration is a buyer. This agent checks who's worth your sales team's time and routes them.

Appointment Booking AI Agent

Attendees who want a meeting at the event get a slot booked in the same chat.

Feedback AI Agent

After the event, this agent asks how it went - so you hear it from attendees before you read it in a survey nobody filled.

Simple Pricing. Every Agent Included.

One plan unlocks the entire library - deploy any AI Agent, or build your own.

₹3,500

Per Month

Buy Now

$99

Per Month, Billed Annually

Buy Now

WhatsApp AI Agent Features

Access every pre-built AI Agent in this library, plus the no-code builder to create your own - trained on your business and live on WhatsApp in minutes.

3,500 AI messages every month
500 FREE AI messages for testing
Knowledge Base Q&A - train it on your website & documents
Long-term customer memory
No-code builder to customize any agent
Tool calling, skills & API integrations

FAQ

Frequently asked questions answered

What kind of events can it register people for?

Anything with a date and a guest list - conferences, expos, webinars, workshops, product launches, open days, health camps or community meets. Paid or free, one event or several running at once.

What details can it collect from an attendee?

Whatever you decide. Set the questions on the skill - name, work email, company, designation, session choice, meal preference - and mark which ones are compulsory before a seat is confirmed. Each answer is stored against its own variable, so you get a clean record rather than a chat transcript.

Can it take the ticket payment?

Yes. Connect Razorpay or PayU and the agent shares a secure payment link inside the chat. The attendee pays without leaving WhatsApp, and the seat is confirmed once it clears.

Can it handle different ticket tiers?

Yes. Add each tier as a product - early bird, standard, VIP, group of five - and the agent explains the difference, then registers the person on the one they choose.

Can it send reminders before the event?

Not on its own. The agent replies to people; it doesn't message first. Reminders go out as approved WhatsApp templates through a campaign, which is a separate part of AiSensy - so the agent handles the registration and your template handles the nudge.

Does it know when the event is full?

Only if you tell it. Put your capacity limit and cut-off date in Ground Rules and the agent works to them, or connect your event platform under Tools & APIs so it checks the real number. Without one of those, it has no seat counter.

Will it work with my event platform?

If that platform has an API, yes. Connect it under Tools & APIs and registrations land in your system as they happen instead of being exported later. It's optional though - the agent registers people perfectly well on its own.

Can it run two events at the same time?

Yes. Map each event's Click-to-WhatsApp ad to its own greeting and context, and the agent opens on the right event from the first message rather than asking which one they mean.

Is the Event Registration AI Agent charged separately?

No. One AI Agent plan at ₹3,500 a month covers every agent in the library plus the no-code builder, so running this alongside Lead Qualification and Feedback costs the same as running one.